Job Description
Salary : $68,985.60 - $83,830.68 Annually
Location : Everett, WA
Job Type: Full-Time
Job Number: 2024-02103
Department: Finance
Opening Date: 09/09/2024
Closing Date: 9/22/2024 11:59 PM Pacific
Description Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play.
Snohomish County offers outstanding benefits, stability, employer paid ORCA cards, and a friendly, diverse atmosphere where employees are appreciated and make a real difference to the citizens of Snohomish County. We strive to not only provide a meaningful job, but a lifelong career.
The Public Records Officer is seeking an energetic and experienced professional to be a Public Disclosure Administrative Specialist. This position will provide consultation and management of all types of public records requests made under the Washington Public Records Act (PRA). Duties will include providing coordination services, managing large and/or complex public records requests, and providing consultation to other public records staff.
The ideal candidate will have a strong background in managing and fulfilling PRA requests, including knowledge of state and local laws and policies and procedures relating to both the PRA and records management. The ideal candidate must be a leader who can inspire and motivate employees to comply with the PRA, and record retention policies and principles.
Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
Job Offers are contingent on successful completion of reference and background checks, including fingerprinting.
BASIC FUNCTION
Supports the County Public Records Officer (PRO) with public records requests and public disclosure functions. Administers and acts on behalf of the PRO in matters related to coordinating and carrying out public records request intake, assignment, and timely communication with a variety of individuals and groups.
Job Duties STATEMENT OF ESSENTIAL JOB DUTIES
- Administers the County's public records request tracking system and assists County Public Records Specialists with questions about using the system.
- Coordinates, assigns, and tracks incoming public records requests received, as defined by the County intake procedure.
- Enters all relevant data of public records requests into the public records request tracking system; sets up, manages and maintains all related request logging and tracking systems (email, spreadsheets, databases, and data storage areas).
- Identifies and assigns the lead department and the contributing departments responsible for the request by voting and consultation.
- Takes the lead department assignment as needed in situations where the production of responsive records crosses multiple departments and offices, and where there is no obvious single point of contact.
- Corresponds with requestors, in accordance with The Public Records Act, RCW 42.56 and the County public records procedures to acknowledge requests, to clarify unclear requests, provide responsive records, and to direct requestors when applicable to internal County information resources or external web-based information.
- Monitors response due dates in conjunction with assigned departments and offices to ensure that mandated response deadlines are met.
- Receives, logs, monitors, provides and files requested records for incoming records requests sent to Information Services for electronic data extraction services. Logs due dates for extracts into the County's public records request tracking system.
- Coordinates communications with requestors, other departments and offices, the Public Records Officer, and with the Prosecuting Attorney's Office as needed.
- Runs standard reports as scheduled and produces data extracts for analysis upon request of the Public Records Officer.
- Coordinates responses with the Prosecuting Attorney's Office for requests which require legal research or interpretation according to set guidelines.
- Coordinates the County's public disclosure training program in consultation with the Prosecuting Attorney's Office for the document research, redaction and retention application.
- Helps coordinate public disclosure request record retention classifications and schedules.
- Serves as a member of the Public Disclosure Committee.
STATEMENT OF OTHER JOB DUTIES
- Performs other related duties as assigned.
Minimum Qualifications A bachelor's degree in business or public administration or a related field; plus one year of experience processing public disclosure requests or as a paralegal; OR any equivalent combination of training or experience that provides the required knowledge and abilities. Must pass job related tests.
Additional Information KNOWLEDGE AND ABILITIES
Knowledge of:
- The Public Records Act (RCW 42.56)
- principles and practices of public records disclosure
- federal, state and local laws, rules and regulations related to public records disclosure
- legal terminology
- electronic records management
Ability to:
- work independently
- communicate effectively both orally and in writing
- use tact and diplomacy
- use judgment and logical processing
- maintain effective interpersonal relationships with a diverse group of individuals
- maintain confidentiality
- operate office computer using appropriate applications and programs
SUPERVISION
The employee reports to the Public Records Officer or his/her designee as assigned. Work is performed with considerable independence and is reviewed through status reports and meetings.
WORKING CONDITIONS
Work is performed in an office environment. Public interaction is frequent.
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
Visit to learn more about the following benefits.
County Benefits - Medical Insurance
- Vision Insurance
- Dental Insurance
- Retirement
- Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
- Long Term Disability (LTD)
- Commuting Benefits
- Employee Assistance Program (EAP)
- Partners for Health Employee Wellness Program
- Leave & Holidays
Voluntary Benefits - Deferred Compensation 457(b)
- Supplemental Group Term Life Insurance
- Additional Accidental Death and Dismemberment Insurance (AD&D)
- Flexible Spending Accounts (FSA)
- Supplemental Individual Insurance Policies
Healthcare Premiums - Regular full-time employees: If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.
- Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.
Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.
01
What is your highest level of completed education?
- No Degree
- Associate Degree
- Bachelor's Degree
- Master's Degree or greater
02
Is your degree in Business, Public Administration, or related field? If no degree, answer N/A.
03
How many years directly related experience do you have?
- None to less than one year experience
- One year to less than three years' experience
- Three to less than five years' experience
- Five or more years' experience
04
Describe your experience coordinating, assigning, and tracking complex public records requests.
05
Describe how your education, training, and work experience have prepared you to process public records requests, and to communicate with requestors in accordance with the Public Records Act, RCW 42.56.
06
Describe your experience with the GovQA request tracking software, including administrative support and reporting in the system. Please include other applicable software experience.
07
Describe your experience and approach to building and maintaining effective work relationships with a wide range of individuals.
Required Question
Job Tags
Holiday work, Full time, Temporary work, Part time, Work experience placement, Seasonal work, Local area, Flexible hours,