Job Description
Job Type
Full-time
Description
Position Summary: The Payroll Supervisor is responsible for leading all aspects of the payroll process, including administration, processing, and reporting. This role ensures the accuracy and timeliness of payroll while adhering to company policies and regulations. Additionally, the position is responsible for payroll-related reconciliations, assisting with external audits related to payroll and tax matters and preparing reports on employee pay, bonuses, vacation, sick, taxes, withholding, etc.
Primary Responsibilities: 1. Supervise, coordinate and process weekly, biweekly, and semi-monthly payroll for US, Canada and Mexico associates accurately and on time, including processing tax withholding and company deductions.
2. Perform regular reviews/audits to confirm accurate employee records, including personal information, tax withholdings, direct deposit details, taxable benefits, and other relevant data.
3. Ensure accurate recording of employee hours worked, paid time off, and overtime.
4. Ensure accurate and timely setup and filing of federal, state and local payroll taxes.
5. Address employee payroll inquiries and resolve issues promptly.
6. Create and maintain payroll policies and procedures. Update as needed to reflect changes in company policies and regulations.
7. Review and process employee reimbursements, ensuring that expense reports follow company policies.
8. Prepare actuals, forecast and budget reports on employee pay, bonuses, vacation, sick, taxes, withholding, etc.
9. Stay current with payroll laws and regulations to ensure compliance.
10. Accurately calculate and process year-end taxes on imputed income.
11. Review and distribute W-2s, 1099s, T4, and Form 37s to employees and contractors. Ensure compliance with year-end tax reporting requirements.
12. Assist with external audits related to payroll and tax matters, providing necessary documentation and explanations.
13. Create and publish the annual payroll processing schedules.
14. Perform other duties as assigned.
Requirements
Knowledge, Skills, and Abilities: 1. Strong communication skills and ability to collaborate effectively with cross-functional teams.
2. High degree of integrity and a commitment to maintaining confidentiality.
3. Detail-oriented with strong analytical and problem-solving skills.
4. Strong organizational skills including a high degree of accuracy and attention to detail.
5. Ability to prioritize multiple tasks and deadlines as well as collaborate and work in a team environment.
6. Familiarity with payroll tax calculations, regulations, reporting, and filing requirements, including withholding, FICA, and unemployment taxes.
7. Proficient in MS Excel (e.g., Vlookups, pivot tables, etc.).
Qualifications: •Bachelor's degree in an Accounting or Finance related field; relevant experience can substitute for formal education.
•At least 4-6 years of payroll or related experience.
•Proficient knowledge of standard payroll systems required including developing reporting, system set up, etc.
Additional Comments: •Position is based in Wayne, PA where we have a hybrid work schedule with 3 days in the office (Tuesdays-Thursdays in office & Mondays and Fridays remote)
Job Tags
Full time, For contractors, Local area, Monday to Friday,