Job Description

Summary: The Logistics Analyst I position is responsible for organizing, facilitating, and creating vessel stowage plans for multiple container terminal operations. In order to accomplish the task of ensuring each terminal’s stowage/operations requirements are met, this individual will (1) communicate with multiple outside entities including terminal management and the appropriate customer’s Port Captain/Stowage coordinator (2) process and reconcile vessel arrival & pre-stowage files through the appropriate system interfaces (3) record container movement activity for the appropriate shift and distribute the appropriate working documents to each terminal operation by the established deadlines for their review and possible amendment (4) manage multiple documents and contacts to ensure all customer requirements and associated timelines are met.

Essential Duties :

• Import Planning: (1) Process arrival files to ensure data in Terminal Operation System is accurate and up-to-date. (2) Analyze vessel layout to create proper discharge plan. (3) Provide all pertinent import documents for each vessel to terminal management for their review, comment & adjustment. (4) Set up folders, files and documents for each vessel being handled & compile emails containing information/requests related to each vessel operation. (5) Complete sign-off on related work instruction documents verifying that each item has been completed/addressed.
• Export Planning: (1) Contact Port Captain/Stowage co-coordinator to obtain export pre-stowage file for processing. (2) Fill out and provide all pertinent export documents for each vessel to terminal management for their review, comment & adjustment. (3) Based on terminal management’s feedback, create working plans, which incorporate internal & external customer’s requirements. (4) Provide working plans and all associated documents and files to terminal management in accordance with the proper timeframe to prevent costly delays in operations start times. (5) Complete sign-off for related work instruction documents verifying that each item has been completed/addressed.
• Operations Support: (1) Create & email detailed internal and external shift notes to ensure all parties understand challenges/requirements to each operation. While vessel operation is underway be able to quickly and accurately provide any change requested from internal or external customers in order to prevent costly delays in the operation. (2) Accurately complete proper billing package, associated departure files and documents, all of which are to be submitted to various parties immediately after vessel operation has been completed. (4) Complete sign-off for related work instruction documents verifying that each item has been completed/addressed.
• Prep work for upcoming vessels: (1) Obtain Far East or South America departure file in order to process preliminary data into Terminal Operating System. Provide terminal management a Microsoft Excel workbook outlining preliminary import figures in order for them to plan yard space accordingly. (2) Update internal documents (Microsoft Excel & Word) so upon vessel arrival workbook has already been created, updated and saved to groups shared network drive. (3) Create and distribute (via email) detailed “Prep Notes” for each vessel handled so the next shift/individual has clear direction on what has been completed. (4) Handle email inquiries about past vessels from their site. (5) Complete sign-off for related work instruction documents verifying that each item has been completed/addressed.
  
  

Minimum Requirements (Education, Experience, Certifications):

• 3 years operations experience
• BA/BS degree, preferred
• Knowledge of logistics and supply chain dynamics
• Experience/knowledge of process improvement platforms (Six-Sigma, ISO, etc), preferred
  
  

Knowledge, Skills & Abilities:

• Willingness to handle and adapt to multiple changes throughout the day.
• Willingness to have non-standard work hours (not Mon-Fri 9-5) including nights and/or weekends.
• Willingness to work some holidays as needed.
• Have reliable transportation to and from our office location.
• Motivated, self-starter with strict attention to detail.
• Able to understand and adhere to documented work processes.
• Ability to maintain a high level of focus in a fast paced changing environment with stringent deadlines.
• Intermediate to advanced Microsoft Office skills.
• Willingness and ability to work independently but also within a team environment.
  
  

Working Conditions:

• Office environment requiring long periods in a cubicle while using a phone, computer, fax machine, printer, keyboard, mouse & multiple (2) video displays.
• Fast paced environment with high volume of phone calls and emails.
• Occasional travel to customer terminal locations. (approx 5% annually)
  
  

NOTE:

This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy ( Employee Compliance Notice.pdf), we invite you to contact us via email at human.resources@portsamerica.com. Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.

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