Job Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CIO. The ideal candidate will possess exceptional office management skills and have a strong ability to coordinate projects effectively. This role requires a detail-oriented individual who can manage multiple tasks while maintaining professionalism and confidentiality.

Duties

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
• Organize and maintain office files, ensuring efficient retrieval of documents and information.
• Assist in project coordination by tracking progress, deadlines, and deliverables.
• Prepare reports, presentations, and correspondence as needed.
• Support event planning efforts by coordinating logistics and managing invitations.
• Handle front desk responsibilities, greeting visitors and managing incoming calls with professionalism.
• Order and stock supplies, maintain pantry, schedule maintenance, manage scheduling of repairs, interact with building management and vendors
• Maintain a high level of computer literacy to efficiently use various software applications.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in office management practices and procedures.
• Experience with project coordination and event planning is highly desirable.
• Familiarity with phone systems and front desk operations.
• Excellent communication skills, both written and verbal.
• Ability to work independently while being a collaborative team player.
• High level of computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

This Executive Assistant position offers an exciting opportunity for individuals looking to contribute their skills in a dynamic environment while supporting key executives in achieving organizational goals.

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