Job Description
Job Description Strength Through Diversity Ground breaking science. Advancing medicine. Healing made personal. Roles & Responsibilities: The Addiction Institute of Mount Sinai (AIMS) is seeking a motivated Administrative Assistant who can work independently. This position provides a wide variety of administrative support services for the Clinical Trials division as well as other support such as regulatory, budget and grant preparation. Additionally, the position provides assistance in regulatory control associated with clinical studies.
Responsibilities - Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the division.
- Maintains division employee files. Initiates and follows through on human resources.
- Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
- Screens and prioritizes incoming mail for needed action and follow up. Responds to mail where appropriate
- Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
- Inputs information into database.
- Provide support for research studies: InfoEd, eraCommons, GCO, IACUC, budgets...etc. for grant applications, progress reports and final reports.
- Prepares and monitors budgets and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
- Assist with preparations for regulatory inspections and monitoring visits from DEA, FDA, and internal compliance audits for research studies. Ensures compliance with regulatory standards.
- Maintains source documents and subject files in accordance with hospital/school procedures.
- Helps to prepare for monitoring visits.
- Assists in the planning and logistical arrangements for forums, conferences, seminars, and meetings. Transcribes and distributes minutes
- Make travel arrangements and accommodations for supervisor and team members. Prepares travel reimbursements and expense reports.
- Performs other related duties and minor secretarial tasks.
Qualifications - Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
- 2-3 years administrative or medical office experience required
About Us Strength Through Diversity The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
- Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
- Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
- Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
"About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."
EOE Minorities/Women/Disabled/Veterans
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