Administrative Assistant for Early Childhood Center Director Job at Learn & Discover Playschool, New York, NY

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  • Learn & Discover Playschool
  • New York, NY

Job Description

Job Description

Job Description

Join our growing team at: Learn & Discover Playschool, Staten Island NY 10302
Seeking Administrative Assistant for Early Childhood Center Director

QUALIFICATIONS:
> Minimum 2 years of related office experience.
> Working knowledge of computers and computer software, especially the Microsoft Office Suite and Google Apps such as Google Sheets.
> Ability to handle confidential information.
> Ability to work independently and as part of a team.
> Must have regular and reliable job attendance, performance and the physical ability to do the job.
> Experience in Daycare/Preschool setting is an advantage but not a must.

RESPONSIBILITIES:
> Duties include administrative support and office management. Responsible for the processing and maintenance of all correspondence, files, electronic and hard copy documents, purchase orders, and related work.
> Performs receptionist duties including answering the telephone, screening calls, forwarding calls and/or taking complete messages, and checking voicemail. Meets, greets, and assists parents, students, and visitors.
> Maintains a records management system for electronic and printed documents.
> Responds to telephone and mail inquiries and provides information on the program and services.
> Schedules appointments, and meetings, and maintains a program calendar.
> Prepares purchasing, travel, personnel, or related documents for approval.
> Assists in organizing and coordinating program-related community events; creates flyers and/or newsletter articles.
> Provides administrative and secretarial support for meetings.
> Maintains office space. Assists in ordering, care, maintenance, and utilization of school equipment, school supplies, and inventories.
> Assists with obtaining and maintaining licenses and permits for the school.
> Keeping school social media profiles up to date.
> Ability to fill in for absent classroom staff if needed.
> Performs related duties as assigned.

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